Development Administrative Coordinator

Position Description:

Nurses for Newborns partners with expecting and new parents, babies, and families by providing compassionate nursing support, counseling, parenting education, and resources.

We are seeking a detail-oriented and dependable part-time Development Administrative Coordinator to maintain our donor database, coordinate events, and ensure administrative workflows run smoothly. In this role, you will provide critical operational and administrative backing to the Development team, managing gifts, records, and event details so fundraisers can stay focused on donor engagement.

Schedule & Logistics

● Part-time role offering approximately 20 hours per week with a consistent Monday–Friday morning schedule.
● In-person at our Maplewood facility.

Please note: Hours may also be adjusted based on organizational needs.

Qualifications, Skills & Attitude

● 1+ years of experience in fundraising, development, or nonprofit administration preferred.
● Background in CRM databases and data management preferred.
● Proficiency with daily workplace technology (Outlook, Office365, CRM software, design software and social media) and an eagerness to adopt new platforms.
● Exceptional organizational skills, sharp attention to detail, and reliable record-keeping.
● Strong verbal and written communication abilities in a professional setting.
● Excellent time management with the capacity to manage competing priorities, meet deadlines, and stay calm through unexpected changes.
● High level of discretion, sound decision-making, and commitment to confidentiality.
● Capability to work independently and execute solutions following initial guidance.
● Builds equitable, respectful workplace relationships and addresses conflicts proactively.
● Promotes ethical, transparent, and responsible stewardship of NFN resources.
● Fosters a team-oriented approach with strong collaborative skills

Key duties include:

Donor Database/Development Administration

• Ensure precise and timely recording of gifts, pledges, event registrations, and donor profile updates.
• Handle incoming financial transactions and collaborate with the Finance team on bank deposits.
• Prepare and issue donation receipts and acknowledgment letters.
• Produce reporting and tracking metrics for donors, event participation, and sponsorships.
• Assist with routine database maintenance and audits.
• Deliver professional, warm hospitality and customer service to phone inquiries, visitors, and meeting guests.

Special Events

• Collaborate with the Chief Development Officer and Development Manager to plan and execute all special events, overseeing vendor and donor outreach, sponsorship recruitment, and on-site event operations.
• Support the Development Manager with auction coordination, including package preparation, item tracking, and post-event donor follow-up.
• Create and organize essential event materials, such as attendee lists, name badges, seating plans, and bid sheets.
• Manage event logistics, including guest registration, participant tracking, presentation collateral, and pre- and post-event evaluations.
• Assist in completing post-event financial reconciliation and performance reporting.

General Duties

• Deliver administrative assistance, including calendar management, meeting minute documentation, and general support.
• Open and prepare the office for daily operations
• Aid in the preparation and distribution of donor stewardship mailings.
• Assist executive leadership, management, and team members in executing assigned duties.
• Contribute to collaborative problem-solving.

Benefits

• Access to Nurses for Newborn’s Employee Access Program
• Floating holiday hours (eligible following six months of employment)

How to Apply

Interested candidates should complete the application form here: hr@nursesfornewborns.org